Dockia Blog
Fleet management software for companies in Spain: tracking, maintenance, and costs
2026-02-20 • 7 min
What fleet management software needs for transport, logistics, and service companies with own vehicles in Spain: real-time GPS tracking, preventive maintenance control, driver management, cost analysis per vehicle and route, and digital tachograph compliance.
Fleet management software for companies in Spain can reduce own-vehicle operational costs by 12-20%: preventive maintenance that avoids breakdowns, optimised routes that reduce fuel, and driver control that improves safety and reduces incidents.
- •Real-time GPS tracking: location of all vehicles on a map with route history, stop times, and kilometres travelled. Essential for delivery, technical service, and transport companies with clients requiring real-time ETA.
- •Automatic preventive maintenance: automatic maintenance alerts by mileage, elapsed time, or OBD diagnostics. Preventive maintenance reduces unexpected breakdowns by 40-60% and extends fleet useful life.
- •Driver and digital tachograph control: management of driving and rest times per transport regulations (EC Regulation 561/2006), digital tachograph integration for automatic compliance and infringement alerts.
- •Cost analysis by vehicle and route: breakdown of real costs (fuel, maintenance, insurance, depreciation) by vehicle, route, and driver. Identifies routes or vehicles with highest cost per kilometre and optimises resource allocation.
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FAQ
How much does fleet management software cost for a mid-sized company in Spain?
SaaS fleet management solutions cost €15-€40/vehicle/month depending on features. For fleets of 20-100 vehicles with specific needs (ERP integration, client route billing, advanced analytics), custom development costs €20,000-€60,000. Dockia's Starter (€500) includes a needs analysis and SaaS vs. custom development comparison.
Should fleet management software integrate with the company's ERP?
Yes, for companies where the fleet is part of the business process (logistics, distribution, technical services). Integration allows: automatically billing completed routes to clients, recording fleet costs in project analytical accounting, and synchronising work orders with vehicle routes.
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